Board of Director elections are held annually during the General Membership meeting in October. Positions are rotated in blocks for 2-year commitments unless a position has been resigned before the designated commitment period.  

Block 1

• President

• Membership

• Treasurer

• Operations 1

• IT Support

Block 2

• Vice President

• Human Resources

• Operations 2

• Secretary

• Events & Activities

• Communications

 

We encourage our members to join the Board of Directors at the General Membership meetings in July and October to stay involved and up-to-date on what happens behind the scenes.  This also gives us all another opportunity to keep communication lines open between the Board of Directors and all NHSC members.

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Are you interested in joining the Board of Directors?

If you are interested in joining the Board of Directors, a questionnaire and resume request will be posted in September when elections open again.

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Prerequisites for all Board Positions:
· Candidates must be members in good standing and be able to communicate via email. Also, must be able to work well with others.
· You will be required to attend monthly board meetings to be held on the second Tuesday of every month, unless otherwise agreed upon.

Please keep in mind that Board Members are responsible for more than just their individual position. Being a board member also requires:
· Overseeing the pool for 1-2 weeks during the summer
· Attending one board meeting per month 12 months of the year.
· Cleaning up and opening the club in the spring
· Closing of the pool at the end of the season.
· Working at fundraisers or other planned activities.
· Other duties as assigned.

· You cannot serve on another Board with conflicting interests. IE: Jarretsville Rec, NH Neptunes, etc.

Benefits of Being on the Board:
· Time on the board: guest privileges & annual dues will be waived. **
· Free lifetime membership: after 8 years of service on the Board, or 5 years of service as club president.
** If an elected Board Member does not complete a full year of service, he/she will be required to pay a prorated portion of their dues based upon length of service. The amount due will be determined by the Board of Directors based upon the current annual dues.

Board of Directors Position Descriptions 2025

President (2 year term)

A. Shall preside over all meetings of the Club membership and the Board of Directors
B. Shall be the Administrative Officer of the Club and shall have responsibility for the general management and direction of the activities of the Club
C. Shall, with the approval of the Board of Directors, appoint the chairmen and members of the standing committees
D. May appoint any other committee and its chairman which he/she deems necessary for the proper operation of the Club
E. Meet weekly/biweekly with the management company to discuss 
Prerequisites for this position:   Must have served at least one year on the executive board.

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​Vice President  (2 year term)
A. Shall, in the absence or incapacity of the President, perform all duties of the President and shall become the President for the balance of any term during which the position of President becomes vacant
B. Shall assist the President in matters relating to the business of the Club
C. Shall oversee the operations of the club
Prerequisites of this position: Must be comfortable with the physical operations and financial needs of the club.

Secretary  (2 year term)A. Shall record, distribute and preserve the minutes of all meetings of the Club and of the Board
B. Shall be responsible for the distribution of all notices to the membership and shall conduct and preserve all correspondence carried on, on behalf of the Club
C. Organize meeting locations and time throughout the year and communicate with Board members
D. Shall maintain and preserve the membership files of the Club and shall preserve master copies of all its official documents, such as charter, deeds, by-laws, etc.
E. Shall oversee the pavilion rentals
F. Shall be responsible for preparing the documents needed for the elections: job description, questionnaire, ballots, etc. 
Prerequisites of this position: Must be detail oriented and strong organizational skills.  Should be comfortable with Microsoft Word.

Treasurer (2 year term)
A. Process payroll Bi-weekly
B. Create W2’s for employees
C.  Pay payroll, sales and use, and property taxes
D. Provide audit support if needed
E. Log credit card transactions and reconcile receipts
G. Pay credit card bills and other vendor invoices via online bill pay
Prerequisites of this position: Must be comfortable with QuickBooks and numbers in general. Previous experience as a treasurer is a plus. 

IT Support   (1 year term as of October 2024)
A. Maintain Wi-Fi, security cameras, and network equipment
B. Provide technical troubleshooting and vendor coordination for IT services
C. Evaluate new technology tools to improve efficiency and communication.
D. Support website management, email systems, and board communication tools.
E. Ensure backups and disaster recovery plans are in place for digital records.
F. Educates the board on technology best practices and cost-saving IT solutions.
Prerequisites of this position: Must be comfortable with Wi-Fi routers, security cameras, networking fundamentals, and general troubleshooting. Previous experience as an IT is a bonus.

Membership  (2 year term)

A.  Manage membership in MemberSplash
B.  Provide support to existing and potential members regarding payments
C.  Provide club information to potential new member and respond to email inquiries
D.  Provide monthly totals to the NHSC Board at monthly board meeting

Prerequisites of this position: You must have general computer competency and be able to effectively communicate with members.​

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Publicity/Communications  (2 year term)
A.  Communicating pertinent information to the general membership
B.  Generate all advertising and publications of the club.  This would include all “email blasts”
C.  Updating the bulletin boards and the roadside marquis
D.  Brainstorming ways to market the swim club to drive new memberships
E.  Ensure the web site is updated
Prerequisites of this position: You must be comfortable preparing and generating emails, using social media and be an effective communicator.

Events & Activities  (2 year term)
A. Planning and implementing all family activities.  Examples include: kids dances, crafts, ice cream socials, and activities at the Memorial Day, Fourth of July and Labor Day picnics
B.  Updating the bulletin board with prepared flyers to share the events
C.  Set up paid events on the MemberSplash portal
D.  Working with the Pool and Office Manager to manage the staff’s role in implementation
E.  Shall coordinate volunteers for picnics and for work parties

Prerequisites of this position: You must be organized and be able to plan, attend, and run all events planned.

Operations 1 & 2  (2 year term)
A. Oversee operations in all facets of the club’s physical operations including but not limited to: 
    -  Operation of both the main and baby pool (with the assistance of the Pool Ops)
    -  Lawn care and landscaping (coordination with lawn care company to schedule cuts/landscaping)
    -  Equipment repairs (umbrellas, concessions equipment, tools, winterizing the ice machine)
    -  Structural maintenance (checking roof, leaks, lighting, etc.) 
    -  Overseeing the opening and closing of the pool for the season
    -  Be the liaison between the pool and local/state municipalities for all required inspections and testing.

Human Resources  (2 year term)
A.  Conducting Interviews, with the President/VP of potential staff 
B.  Maintaining employee contracts and extending offer letters to new hires
C. Ensure employees complete all required forms for employment
D. Ensure that the required payroll documentation is provided to Treasurer in a timely fashion
E. Act as a resource to employees in terms of discussing and handling employee concerns/issues with the assistance of President/VP
F. Work hand in hand with NHSC Managers regarding employee schedules

Prerequisites of this position: You must have good time management skills.  Prior HR experience is a plus.​